Administrative Assistant

To provide administrative support and assist Property Manager and Assistant Property Manager in overseeing and maintaining one or more commercial real estate properties. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person and phone interaction.

Job Functions:

• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Open, read, route, and distribute incoming mail and other material and answer routine letters.
• Complete forms in accordance with company procedures.
• Make copies of correspondence and other printed material.
• Review work done by other to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Create and maintain tenant and vendor files and relationships.

Company Description

Jamison Services, Inc. is a privately held company engaged in the ownership, management, development and acquisition of commercial real estate. Headquartered in Los Angeles, California, it currently manages and leases over 100 commercial buildings comprising about 20 million square feet. With a market capitalization over $3 billion dollars, Jamison Services, Inc. continues to expand by actively pursuing commercial real estate in the Los Angeles market.

Work location: Los Angeles, CA