Description:
The Project Coordinator is a full-time position in our clients Technology team and will provide project administrative support to the SVP of News Technology.
Qualifications/Requirements:
· High School diploma is required.
· Minimum 2 years related experience as an Administrative Assistant or related field thorough knowledge of MS Excel, Word and PowerPoint.
· Excellent verbal/written communication skills, organizational skills, multi-tasking and time management skills.
· Ability to effectively communicate with all levels of management
Responsibilities:
The Project Coordinator is a full-time position in our clients Technology team and will provide project Phones.
· Manage SVP schedule and appointments.
· Communicate with direct reports including VP level, directors, and managers for various requirements and maintain confidentiality as necessary.
· Coordinate deliveries, both interoffice and shipping via FEDEX (both domestic & international).
· Maintain various lists & reports.
· Call in visitor passes as needed.
· Order office supplies thru through procurement ticketing system.
· Share responsibilities with other assistants, in their absence.
· Coordinate employee desk and office moves.
· Onboard and off board employees/consultants with appropriate forms.
· Coordinate travel and file expense reports.
· Manage team vacation/personal day calendar.
· Create requisitions for software, hardware, consulting, maintenance, etc.
· Coordinate team building and other events.
· Coordinate team meetings and logistics (A/V, room scheduling, etc.).
· Create IT Help Desk tickets for new hardware installation or repair (computers, printers, cables, phones, blackberries, etc.).
· Manage Distribution Lists for team.
· Order VPN (Remote Access) tokens
Work location: New York, NY