Information technology administrative assistant

New York, NY
United States

On-Board Services

5001 to 10000 employees

Company Info

Job description

Description:
The Project Coordinator is a full-time position in our clients Technology team and will provide project administrative support to the SVP of News Technology.

Qualifications/Requirements:

· High School diploma is required.

· Minimum 2 years related experience as an Administrative Assistant or related field thorough knowledge of MS Excel, Word and PowerPoint.

· Excellent verbal/written communication skills, organizational skills, multi-tasking and time management skills.

· Ability to effectively communicate with all levels of management
Responsibilities:
The Project Coordinator is a full-time position in our clients Technology team and will provide project Phones.

· Manage SVP schedule and appointments.

· Communicate with direct reports including VP level, directors, and managers for various requirements and maintain confidentiality as necessary.

· Coordinate deliveries, both interoffice and shipping via FEDEX (both domestic & international).

· Maintain various lists & reports.

· Call in visitor passes as needed.

· Order office supplies thru through procurement ticketing system.

· Share responsibilities with other assistants, in their absence.

· Coordinate employee desk and office moves.

· Onboard and off board employees/consultants with appropriate forms.

· Coordinate travel and file expense reports.

· Manage team vacation/personal day calendar.

· Create requisitions for software, hardware, consulting, maintenance, etc.

· Coordinate team building and other events.

· Coordinate team meetings and logistics (A/V, room scheduling, etc.).

· Create IT Help Desk tickets for new hardware installation or repair (computers, printers, cables, phones, blackberries, etc.).

· Manage Distribution Lists for team.

· Order VPN (Remote Access) tokens

Company Description

Company Vision
In 2001, the ownership and management of On-Board set forth a corporate vision to become the leading provider of professional services in North America. In pursuit of this vision, On-Board will embrace the core values of superior quality and customer service, strive for continuous improvement in all aspects of our service offerings, assemble, develop and retain the best talent in the marketplace.

Our Mission
On-Boards corporate Mission is to provide Flexible Service by applying the talents of our people, work processes and technology to meet our clients expectations in a safe, responsible and dependable manner consistent with our people and quality.

Work location: New York, NY

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