PURPOSE OF POSITION:
The Zone Coordinator provides support and assistant to the Sales Out department including National Accounts, and the Sales Out team.
MAIN ACCOUNTABILITIES AND SUPPORTING ACTIVITIES:
Provide top level support and assistance to the Expert, Zone managers and Sales Directors
- Handle daily calendar management and travel coordination
- Compile and submit monthly expense reports for Sales Out team
- Assist with daily project requests
- Emergency travel support
Provide multi-level support to Sales Out team
- Handle all internal and external inquiries/requests and forward to the appropriate party
- Manage procurement of department supplies
- Assist Sales team with daily shipment and product requests
- Manage Sales team product inventory (e.g Shirts, rugs & banners), including organization of department storage
- Assist with copying, faxing, preparation and finalization of presentations for the department
- Manage on-boarding process for new hires
- Prepare induction and pre-induction materials
- Proactively liaison between the Sales Out team and other Dyson departments including IT and 3PL applications as needed.
Provide meeting support to Sales Out Team
- Schedule and manage internal daily and weekly team meetings
- Book and schedule meeting rooms.
- Assist with the physical set up of department meetings including the arrangement of meals and beverages – either locally or “off-campus”
- Attend all relevant sales meetings and conference calls, record minutes and distribute as appropriate
Maintain daily processes
- Maintain department documents, schedules and contact lists
- Manage sample request process and ensure team requests are within budget
- Manage business card process
- Understand department expense report processes and policies, work with Finance department to resolve team issues
Expert Program
- Manage distribution and collection of Demonstrator assets
- Prepare induction materials, arrangements and accommodations
- Field incoming inquiries from Demonstration team
- Liaison between retailer offices and District Expert Managers on requests, scheduling and opportunities
Fulfill other duties as necessary
- Relish the opportunity to pick up new activities that fall broadly in the purpose of the role
- Think outside of the box, identifying opportunities for improvement
- Identify problems and find solutions
Other Requirements
- Ability to lift, push, and pull up 30 lbs
- Weekend availability as needed
INDIVIDUAL QUALIFICATIONS
Experience and Education
Skills
Dyson Behaviors
- 2+ years of administrative experience required, preferably in a sales environment
- High School Diploma required, some college preferred
- Attention to detail and accuracy.
- Highly skilled in Microsoft Word, PowerPoint, Excel, and Outlook.
- Ability to recognize departmental needs and take initiative to achieve results
- Strong organization skills and ability to prioritize
Leading Self:
- Explorer – Being curious, diverse and inclusive
- Shrewd – Making the right decisions
- Fighter – Getting the best results
Dyson is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities
Company Description
Dyson Ltd is a British technology company that designs and manufactures vacuum cleaners, hand dryers, bladeless fans, and heaters. It sells machines in over 70 countries and employs more than 5,000 people worldwide. Dyson US monitors the market to make sure we offer competitive salaries and retirement plans. But financial rewards are just the start of a successful career at Dyson. Professional growth and new opportunities are driven by regular reviews and dynamic workshops. And with a vibrant culture, the latest devices and a dress code reflecting our creative engineering spirit, it's an exciting team environment geared to fuelling and realizing ambition.
Work location: New York, NY