COMPANY: Investment Firm
POSITION: Team Admin
LOCATION: New York, NY
HOURS: 8:15/8:30 AM - 6:00 PM
COMPENSATION: Up to 80k (DOE) + Discretionary Bonus + Medical Benefits + Great Perks
BACHELOR'S DEGREE: Required
Our client, a privately-held, diversified investment firm is seeking an enthusiastic and intelligent, high-level Team Admin to support the COO, CFO, Head of M&A, and Head of Communications at the firm. The ideal candidate will be highly detail oriented, warm and efficient.
RESPONSIBILITIES OF TEAM ADMIN:
- Assist executives in all areas of personal and professional life
- Managing calendars, correspondence, phones and booking dinner reservations
- International and domestic travel arrangements
- Calendar management in Outlook
- Expenses - tracking receipts, processing expense reports
- Faxing, Scanning, Copying
- Putting together meeting materials and greeting clients and visitors
- Assisting and backing up other members of the team
- Ad hoc projects as needed
REQUIREMENTS OF TEAM ADMIN:
- 2+ years' administrative experience
- Willing to be accessible, especially when executives are traveling
- Ability to work under pressure in a fast-paced environment
- Proactive, motivated, and strong ability to multitask
- Must be extremely detail-oriented
- Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience booking travel, tracking finances, managing calendars
- Verification of identity, education, prior employment, and references may be required
Work location: New York, NY