Executive Assistant to the CMO – Chicago Office

Overview

MediaLink is a strategic advisory firm specializing in media, marketing technology and entertainment. MediaLink works with the management teams of companies at the intersection of Silicon Valley, Madison Avenue, Hollywood, and Wall Street to develop and help execute strategies that create competitive advantage, accelerate growth and increase enterprise value. Its client roster runs the gamut from Fortune 100s to emerging media and technology companies to private equity and venture capital firms.

Our roles are suited to individuals who can apply analytical thinking and experience-based judgment to complex challenges by focusing on the critical issues, opportunities and constraints that affect business performance. We seek individuals who demonstrate leadership, integrity, a sharp analytical mind, creativity, and the ability to work with people across all levels in an organization. Successful individuals at MediaLink demonstrate an ability to make an impact to our clients’ organizations, as well as to our own, through rigorous attention to detail, intellectual curiosity, and a demonstrated aptitude for making decisions and leading in times of uncertainty. The Executive Assistant role is a newly created position that will be based in our Chicago office and support our newly hired Chief Marketing Officer.

Responsibilities

·         Handle all expense planning and travel planning, including hotels, cars, and flights

·         Manage day-to-day calendar maintenance for the CMO

·         Maintain professional and courteous relationships with executives, management team, colleagues, vendors, clients, and guests

·         Maintain and archive/filing system (written materials, client information/presentations)

·         Maintain contact files and distribution lists with pro-active follow-up

·         Create and edit PowerPoint and Excel Documents

·         Able to work with several executives simultaneously and develop an organized system for delivering work outputs

·         Creating and maintaining “client facing” work-plans and engagement “to-do” lists

·         Attending internal and external meetings, as needed, and taking comprehensive notes.

·         Interacting directly with clients to ensure meetings run smoothly. This includes:

o   Scheduling client meetings

o   Managing facility/meeting room bookings

Desired Skills and Experience

·         4+ years of administrative experience, preferably supporting senior executives

·         Strength in Microsoft Office XP (Word, Excel, PowerPoint, Outlook)

·         Excellent verbal, written and interpersonal skills

·         Photoshop and/or Graphic Design experience a plus

·         Ability to manage several projects at once and work with minimal supervision

·         Ability to meet tight deadlines and work overtime as required

·         Highly organized with impeccable attention to detail

·         Professional demeanor, presence, attitude, and strong interpersonal skills

·         Ability to safeguard confidential information and reports

·         Ability to anticipate shifting priorities

·         Ability to multi-task efficiently and effectively

·         Bachelor’s Degree preferred

Company Description

MediaLink (www.MediaLink.com)

Founded in 2003, MediaLink provides strategic advisory and implementation services to companies at all stages of the business life cycle at the convergence of media, marketing, technology and entertainment. In addition to developing, refining and executing strategies that drive competitive advantage and business acceleration for its partners, the company has diversified its product suite to include executive search, conference programming and event production. MediaLink's client partners are companies in the Fortune 500, media, entertainment and emerging technology companies, and private equity and venture capital firms. With headquarters in New York and Los Angeles, MediaLink is led by Michael Kassan and Wenda Harris Millard alongside a team of 70+, including senior executives with deep and broad operational expertise in their respective fields.

Work location: Chicago, IL